Liverpool Guild of Students (“the Guild”, “we”, “our” or “us”) promises to respect any personal data you share with us, or that we get from other organisations and keep it safe. We aim to be clear when we collect your data and not do anything you wouldn’t reasonably expect.
Facilitating our legal requirements, organisation policy and services to our suppliers, contractors and clients through using your personal data allows us to make better decisions, communicate more efficiently and, ultimately, ensure you receive the services required.
Where we collect information about you
We collect information in the following ways:
- When you register as a supplier with the Guild you provide us with certain personal data.
- When you register as a client with the Guild you provide us with certain personal data.
Lawful basis for processing your personal data
Depending on the processing activity, we rely on the following lawful basis for processing your personal data under the GDPR:
- Article 6(1)(b) which relates to processing necessary for the performance of a contract.
- Article 6(1)(c) so we can comply with our legal obligations.
- Article 6(1)(f) for the purposes of our legitimate interest.
We set out below what personal data we process, the reason for doing so, and the lawful basis (using the Article references above).
What personal data we collect and how we use it
The type and quantity of information we collect and how we use it depends on why you are providing it.
In registering as a supplier we may ask you to provide us with the following personal information:
- Name - Article 6(1)(b), Article 6(1)(f)
- Address - Article 6(1)(b), Article 6(1)(f)
- Email - Article 6(1)(b), Article 6(1)(f)
- Telephone number - Article 6(1)(b), Article 6(1)(f)
- Bank Details - Article 6(1)(b), Article 6(1)(f), Article 6(1)(c)
- Role / Title - Article 6(1)(f)
Change of purpose
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
How we keep your data safe and who has access
We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff and contractors.
Some of our suppliers run their operations outside the European Economic Area (EEA). Although they may not be subject to same data protection laws as companies based in the UK, we will take steps to ensure they provide an adequate level of protection in accordance with UK data protection law. By submitting your personal information to us you agree to this transfer, storing or processing at a location outside the EEA.
We may need to disclose your details if required to the police, regulatory bodies or legal advisors.
We will only ever share your data in other circumstances if we have your explicit and informed consent.
Keeping your information up to date
We request that suppliers, contractors and clients make their best attempts to ensure data held by the Guild is up to date and accurate. In the event of any changes to data or the discovery of any inaccuracies please contact the relevant member of Guild staff or, if they are unknown or unavailable, guilddpa@liverpool.ac.uk
Understanding the detail of our data security measures
The Guild operates a Data Protection and Information Security Policy; all employees and volunteers handling data are required to undertake general data protection training and third parties handling data are required to provide a contract which meets the requirements of the Information Commissioner’s Office.
Your rights
You have a right to see the information the Guild holds about you. You can also request changes to be made to incorrect information. You can ask for information to be deleted or blocked if you legitimately think that the Guild is not processing this information for the purpose it was collected.
If you have any queries about this notice or your personal information generally, please send these to guilddpa@liverpool.ac.uk.
If you wish to access your information you should complete the Subject Access Request Form with a description of the information you want to see and the required proof of your identity by post to Liverpool Guild of Students, 160 Mount Pleasant, Liverpool, L3 5TR.
Where information is held on the basis of your consent you have the right to withdraw this at any time.
For further information see the Information Commissioner’s Guidance here.
Changes to this statement
We may change this Privacy Notice from time to time. If we make any significant changes in the way we treat your personal information we will make this clear on our website or by contacting your directly.
If you have any questions, comments or suggestions, please let us know by contacting guilddpa@liverpool.ac.uk